Microsoft Outlook MCQ Questions Answers

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Microsoft Outlook multiple choice questions List

1. The default importance level for all new messages is ____ importance.

2. The ____ is the part of an email address that identifies a specific user.

3. The ____ dialog box launcher allows you to navigate to a specific date.

4. The ____ folder is the default location for all saved messages.

5. A ____ wavy underline means the flagged text is not in outlook's main dictionary.

6. You want to share a file with collegues via email. Why is it a benefit to embed a link to the file in your email, rather than attach the actual file?

7. Which feature tags a person in an email thread and sends them a flagged message?

8. What does the Work Offline (Windows) or Online/Offline toggle (Mac) do?

9. You opened an email message and Outlook is not displaying the included pictures. Why is this?

10. You have been tasked with inviting 75 people to an event. You do not need to track whether or not they intend to attend. to save time, what should you do?

11. You type an email and click Send, but your internet connection is currently unavailable. Where does Outlook store the unsent email?

12. What allows Outlook to automatically flag, forward, move, tag, and respond to email messages?

13. What is a key difference between flagging a message for follow-up and creating a task from the item?

14. You copied several paragraphs of text to the clipboard and want to paste this text into the body of a new task. What is the most efficient way to do this?

15. Which is not valid search criteria when searching for messages in your Inbox?

16. You created a meeting for next Tuesday at 2 p.m., and several invitees have accepted. How do you change the meeting so it will begin at 1 p.m.?

17. What is the easiest way to add the contact of someone who sent you an email?

18. You are organizing your Outlookfolders. For all emails that are sent directly to you, they should appear in your inbox. For all emails on which you are cc'd, they should be automatically hidden for later review. What is the best way to accomplish these goals?

19. What happens when you delete a folder that contains emails in Outlook?

20. To keep your Inbox folders organized and lean, where should you move old messages?

21. You are having difficulty reading an email due to the small text size. What is the easiest way to make this email more readable?

22. Which Outlook function allows you to filter your emails?

23. You have a message in your Inbox that has a blue down arrow. What does it mean?

24. You are viewing your calendar in Work Week view and see a thin horizontal line running across all days at the 2:30 p.m. position. What does this tell you?

25. You accidentally delete an email from your inbox. How can you retrieve the deleted email?

26. You want to print full-page slides to fill 8.5-by-11-inch paper, but they appear too small in the preview. What is the best way to rectify this?

27. Besides opening an email in a new window, where can you view all the content of a message?

28. It is currently the week of April 23. You are viewing the week of May 21 in your Outlook calendar. You switch to email then back to the calendar. Which dates do the calendar display now?

29. In this image, what do you use to move between Mail, Calendar, People and Tasks?

30. What happens when you drag an email to the Calendar icon?

31. What does the ignore button allow you to do?

32. You received an email from someone and want to find other emails from this person. Witch method is not a way to see those emails across all folders?

33. A meeting reminder showed up and you accidently closed it. What is the best way to bring back the reminder when in Calendar view?

34. You are inviting five members of your executive staff to an offsite retreat. You need to ensure that they do not share the invitation with others. What should you do before sending the email?

35. Which key, when held down, allows you to select multiple nonadjacent emails?

36. What do you call an appointment or meeting that happens on a regular basis?

37. When you compose an email and click the To or Cc button, where does Outlook search first?

38. For efficiency, how should you save a search that you run frequently?

39. While using Focused Inbox, you notice that Outlook sometimes puts important messages from a specific customer on the other tab. How do you fix this for future messages?

40. Each _ can be assigned two default signatures for _ .

41. What rule can you create in View Settings to color code messages from a particular senderm such as your manager?

42. Under what conditions can you successfully recall a message?

43. Which is not a good reason to create a new calendar?

44. What happens to your calendar when you adjust the time scale?

45. When accepting a meeting invitation, what happens if you click "Do not send a response"?

46. Why might you create an additional contacts folder?

47. What permission allows your delegates to read, create, change, and delete items that they create, but not items that you created?

48. What is an appropriate use for voting buttons?

49. When you @mention a colleague in an email message, what does not happen?

50. You are viewing a date three months in the future, in Month view. You switch to check an email in the same window. When you switch back to the calendar, what will Outlook display?

51. When adding an email account to Outlook, why might you need to enter the server settings manually?

52. What is the key difference between an appointment and a meeting?

53. Outlook autocompletes email addresses you have used previously, including addresses that you mistyped. How can you remove an incorrect autocomplete suggestion?

54. Each category must have a unique _

55. What is the fastest way to find a message sent by Bonnie Bradford that includes an attachment?

56. You created a meeting for next Friday at 1 PM, and several invitees have accepted. How do you change only your version of the meeting to 12 PM to allow time to setup?

57. What is not a built-in search filter for message folder?

58. How can you quickly locate emails with large attachment?

59. There are two types of Outlook rules. One is server-based rules, which run for Exchange Server. What are the other kind, which in part or in whole cannot run on Exchange Server, and when do the execute?

60. A message on your summary list appears with a paper clip icon and an arrow pointing to the left. What does this indicate?

61. You have sent several emails to a customer and have not received a response. What option do you set to know whether the customer receives your messages?

62. Removing redundant messages can be completed by utilizing what Outlook features?

63. What appears on your screen whenever a new email arrives?

64. What does Outlook automatically point out to you when you are invited to a meeting?

65. You can use a**_to indicate that a message requires further action and a**to organize the message.

66. Which choice is not an attachment?

67. You are creating a new email message to Diane and Joey. You need a response from Diane, but are simply informing Joey. How should you address the email?

68. What address box should you use if you want to hide message recipients from each other?

69. You are running low on Outlook storage space. How might you address this problem?

70. Your boss sends you an email with a request to set up a meeting and copies all meeting attendees on the message. What is the fastest way to create the calendar appointment

71. What is the default permission that other people in your organization have to your calendar?

72. What can you set a reminder for in Outlook?

73. Click the options tab in the backstage view to display the ____ dialog box.

74. A meeting ____ is an e-mail invitation to the meeting.

75. ____ is the default format for a new email message.

76. The ____ is where you type an email message.

77.

Due to small size of the screen, the content of Maria's Outlook email is difficult to read. She wants to see the email at the bottom of the screen to generate extra space. Which of the following options is the correct way to do this in Microsoft Outlook 2010?

78. Laila is using Microsoft Outlook for the first time. She wants to print the email pages from 2 to 4 but unlike Microsoft Word, she is not able to find an option to set the page range for printing. Which option will allow her to set the page range?

79. In Outlook 2010, an appointment activity does not involve inviting other people or reserving resources.

80. Which option is NOT available in the context menu, when you right-click on an email in Outlook's Conversation view?

81. Microsoft Outlook 2010 is ______________. It can manage Calendar, Tasks and Contact Information with ease.

82. Roger needs to share the screenshot of an error message of an application with his friend. In Outlook 2010, which menu will allow him to insert the screenshot in his message?

83.

Monika plans to go on holidays for a week. She wants to set the out of office reply for all the incoming emails in Outlook 2010. Which of the following options is the correct process to create an out of office reply?

84. With respect to recalling an email in Microsoft Outlook 2010, which statement is true?

85.

Clinton receives more than 100 emails every day. Sometimes he misses the more important emails while reading each incoming email. He decides to not read all emails at once, instead categorize the emails first and then read the emails as per their priority. He wants to assign a color code to each priority so that he should be able to reach at the desired category easily. Which of the following options provides an option for color coding in Microsoft Outlook 2010?

86. Select the correct option. Statement 1: You can configure Outlook to include the original message when you reply. Statement 2: You can configure Replies and Forwards options only for the current message.

87. What is the maximum number of exchange accounts supported in a single profile of Microsoft Outlook 2010?

88. In Microsoft Outlook 2010, you need to specify the SMS Service Provider if you want to send your Outlook reminders, calendars, and messages to your mobile phone.

89. With respect to creating an email signature in Microsoft Outlook 2010, which statement is correct?

90. After coming back from a 2-week holiday, Monika struggles to sort out the 450 unread emails. She wants to divide the emails into 4 categories according to the priority of the content: High - Today, Moderate - Tomorrow, Low - This Week and Promotional and others - Next Week. As per the mentioned days, she should get notifications for the emails. Which of the following options will fulfil this requirement?

91. Maria wants to clean up the clutter in a conversation where each message includes the quoted text of earlier messages. Which option should she choose to remove all the repetitive quoted parts of the message?

92. Which is a 'Replies and forwards' option in the 'Mail' settings, which allows closing the message window automatically once the reply to a message has been sent?

93. You can create your own signatures for your e-mail messages. Which can be included in a personalized Outlook 2010 email signature?

94. In Outlook 2010, an email can be recalled until the email has not been read by the recipient.

95. Alan wants to save his contact information in the standard vCard format, so that he can post it on a website or drag it to some email message as a signature. After selecting his contact from the contact list, which option will be the correct sequence to save the contact info as a vCard in Outlook 2010?

96. Which format can you use to export data from the Business Contact Manager for use in other applications?

97. Which delegate permission levels allows you to change and delete the items that the manager created?

98. How can you remove duplicate emails present in a particular folder?

99. Which method will you use to insert a hyperlink in a message in Microsoft Outlook 2010, if the format of the mail is set to Rich Text?

100. Which type of tab is displayed in the tab row when an object, such as an image, is selected or highlighted in the application workspace, in Microsoft Outlook 2010?

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Microsoft Outlook:

Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note-taking, journal, and web browsing.

It can be used as a stand-alone application or can work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, such as shared mailboxes and calendars, Exchange public folders, SharePoint lists, and meeting schedules. Quizack is the best website for providing the most crucial ms outlook mcq collection for all those aspirants or job seekers who desire to pass any initial test assessment.

What is the minimum time allotted for a meeting in Outlook?

The minimum time allotted for a meeting in Outlook is 10 minutes.

What does the file menu contains in Outlook?

This option in Outlook contains options for managing your account and data, as well as options for customizing the program to better suit your needs. The most commonly used options from the File menu are probably those related to email accounts and data file management, but there are also a number of other useful options worth exploring.

How to schedule meetings in Microsoft Outlook?

To schedule a meeting in Outlook, first, open the calendar. Then, click on the "New Meeting" button. In the "To" field, enter the email addresses of the people you want to invite to the meeting. You can also add their names by clicking on the "Address Book" button. If you want to learn more about this topic and want to pass any interview then stay with Quizack where we provide you the best collection of ms outlook interview questions in the mcq form.

What field is submitted automatically in Outlook?

Microsoft Outlook automatically submits the "From" field. This field includes the sender's name and email address. The "To" and "Cc" fields are also submitted automatically, but these fields only include the recipient's name and email address. The "Subject" and "Body" fields must be completed manually.

Attributes of the contacts folder:

There are a few key attributes of the Contacts folder in Microsoft Outlook that are important to understand. First, this folder is a system folder, which means it cannot be renamed or deleted. Second, the folder is the default location for storing contact information in Outlook. This means that when you create a new contact, it will be stored in the Contacts folder by default. Finally, the folder is synchronized with the Global Address List (GAL), which is a directory of all users in an Exchange organization. This synchronization ensures that your contacts are up-to-date and accessible to everyone in your organization.

Microsoft Word:

Microsoft Word is a word processing application that allows users to create and edit text documents. It is part of the Microsoft Office suite of productivity software. Word offers many features, such as spell check and grammar check, that can help users create error-free documents. Documents can be saved in a variety of formats, including DOC, DOCX, and PDF.

Can you give negative marks in Outlook?

Negative marks are a type of feedback that is given to users in Microsoft Outlook when their actions result in a negative impact on the user experience for other Outlook users. Negative marks can be given for a variety of reasons, including sending spam emails, creating large numbers of calendar events, or adding too many contacts to the address book. Negative marks can be dangerous in Outlook because negative marks will decrease your rating.

What do you know about the view tab?

The view tab is where you can change how your messages are displayed in your inbox. You can sort by date, sender, or subject. You can also choose to show messages as a list or as conversation threads. If you have unread messages, you can choose to have them highlighted. You can also choose to show only messages with attachments or only messages that are flagged.

How to send a meeting request in Outlook?

On the Home tab, in the New group, click New Items.
Click Meeting.
In the To box, enter the name of the person you want to invite to the meeting. You can also enter multiple contacts by separating them with a semicolon (;).
In the Subject box, enter the meeting subject.
In the Location box, enter the meeting location.
In the Start box, enter the date and time when you want the meeting to start.
In the End box, enter the date and time when you want the meeting to end.
To set additional options, such as a recurrence pattern or reminders, click Meeting Options.
To add an attachment to the meeting invitation, such as a document or presentation, click Attach File.
When you're finished, click Send.

What is the minimum number of contacts required in Outlook?

There is no minimum number of contacts required in Outlook. However, keep in mind that the more contacts you have, the more difficult it may be to manage them all effectively. Try to keep your contact list reasonably sized so that you can easily stay on top of your correspondence.

Email message:

An email message is a digital message sent through the internet from one person to another. Email messages can contain text, files, images, and other attachments.

What is a work week?

A work week is typically considered to be Monday through Friday, although in some cases Saturday may also be included.

The work week may vary depending on the company or organization but usually consists of five eight-hour days.

Task list:

A task list is a tool that can be used to track and organize tasks. It can be used for personal or professional purposes. A task list can be created using a variety of methods, including pen and paper, Excel, Outlook, and other software applications.

What does the home tab contains in Outlook?

The Home tab contains commands for managing your mail, calendar, contacts, and tasks. You can also use the Home tab to search for items in your mailbox and to quickly access Outlook features such as SharePoint sites, OneDrive, the People Pane, and Skype for Business.

What is the reading pane button?

The reading pane button is a small arrow located in the upper right corner of the Outlook window. Clicking this button will open or close the reading pane.

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