Basic Microsoft outlook MCQ

1. The default importance level for all new messages is ____ importance.

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2. The ____ is the part of an email address that identifies a specific user.

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3. The ____ dialog box launcher allows you to navigate to a specific date.

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4. The ____ folder is the default location for all saved messages.

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5. A ____ wavy underline means the flagged text is not in outlook's main dictionary.

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6. You want to share a file with collegues via email. Why is it a benefit to embed a link to the file in your email, rather than attach the actual file?

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7. Which feature tags a person in an email thread and sends them a flagged message?

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8. What does the Work Offline (Windows) or Online/Offline toggle (Mac) do?

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9. You opened an email message and Outlook is not displaying the included pictures. Why is this?

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10. You have been tasked with inviting 75 people to an event. You do not need to track whether or not they intend to attend. to save time, what should you do?

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11. You type an email and click Send, but your internet connection is currently unavailable. Where does Outlook store the unsent email?

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12. What allows Outlook to automatically flag, forward, move, tag, and respond to email messages?

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13. What is a key difference between flagging a message for follow-up and creating a task from the item?

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14. You copied several paragraphs of text to the clipboard and want to paste this text into the body of a new task. What is the most efficient way to do this?

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15. Which is not valid search criteria when searching for messages in your Inbox?

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16. You created a meeting for next Tuesday at 2 p.m., and several invitees have accepted. How do you change the meeting so it will begin at 1 p.m.?

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17. What is the easiest way to add the contact of someone who sent you an email?

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18. You are organizing your Outlookfolders. For all emails that are sent directly to you, they should appear in your inbox. For all emails on which you are cc'd, they should be automatically hidden for later review. What is the best way to accomplish these goals?

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19. What happens when you delete a folder that contains emails in Outlook?

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20. To keep your Inbox folders organized and lean, where should you move old messages?

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21. You are having difficulty reading an email due to the small text size. What is the easiest way to make this email more readable?

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22. Which Outlook function allows you to filter your emails?

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23. You have a message in your Inbox that has a blue down arrow. What does it mean?

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24. You are viewing your calendar in Work Week view and see a thin horizontal line running across all days at the 2:30 p.m. position. What does this tell you?

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25. You accidentally delete an email from your inbox. How can you retrieve the deleted email?

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26. You want to print full-page slides to fill 8.5-by-11-inch paper, but they appear too small in the preview. What is the best way to rectify this?

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27. Besides opening an email in a new window, where can you view all the content of a message?

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28. It is currently the week of April 23. You are viewing the week of May 21 in your Outlook calendar. You switch to email then back to the calendar. Which dates do the calendar display now?

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29. In this image, what do you use to move between Mail, Calendar, People and Tasks?

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30. What happens when you drag an email to the Calendar icon?

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31. What does the ignore button allow you to do?

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32. You received an email from someone and want to find other emails from this person. Witch method is not a way to see those emails across all folders?

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33. A meeting reminder showed up and you accidently closed it. What is the best way to bring back the reminder when in Calendar view?

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34. You are inviting five members of your executive staff to an offsite retreat. You need to ensure that they do not share the invitation with others. What should you do before sending the email?

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35. Which key, when held down, allows you to select multiple nonadjacent emails?

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36. What do you call an appointment or meeting that happens on a regular basis?

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37. When you compose an email and click the To or Cc button, where does Outlook search first?

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38. For efficiency, how should you save a search that you run frequently?

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39. While using Focused Inbox, you notice that Outlook sometimes puts important messages from a specific customer on the other tab. How do you fix this for future messages?

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40. Each _ can be assigned two default signatures for _ .

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41. What rule can you create in View Settings to color code messages from a particular senderm such as your manager?

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42. Under what conditions can you successfully recall a message?

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43. Which is not a good reason to create a new calendar?

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44. What happens to your calendar when you adjust the time scale?

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45. When accepting a meeting invitation, what happens if you click "Do not send a response"?

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46. Why might you create an additional contacts folder?

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47. What permission allows your delegates to read, create, change, and delete items that they create, but not items that you created?

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48. What is an appropriate use for voting buttons?

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49. When you @mention a colleague in an email message, what does not happen?

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50. You are viewing a date three months in the future, in Month view. You switch to check an email in the same window. When you switch back to the calendar, what will Outlook display?

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51. When adding an email account to Outlook, why might you need to enter the server settings manually?

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52. What is the key difference between an appointment and a meeting?

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53. Outlook autocompletes email addresses you have used previously, including addresses that you mistyped. How can you remove an incorrect autocomplete suggestion?

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54. Each category must have a unique _

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55. What is the fastest way to find a message sent by Bonnie Bradford that includes an attachment?

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56. You created a meeting for next Friday at 1 PM, and several invitees have accepted. How do you change only your version of the meeting to 12 PM to allow time to setup?

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57. What is not a built-in search filter for message folder?

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58. How can you quickly locate emails with large attachment?

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59. There are two types of Outlook rules. One is server-based rules, which run for Exchange Server. What are the other kind, which in part or in whole cannot run on Exchange Server, and when do the execute?

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60. A message on your summary list appears with a paper clip icon and an arrow pointing to the left. What does this indicate?

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61. Removing redundant messages can be completed by utilizing what Outlook features?

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62. What appears on your screen whenever a new email arrives?

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63. What does Outlook automatically point out to you when you are invited to a meeting?

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64. You can use a**_to indicate that a message requires further action and a**to organize the message.

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65. Which choice is not an attachment?

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66. You are creating a new email message to Diane and Joey. You need a response from Diane, but are simply informing Joey. How should you address the email?

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67. What address box should you use if you want to hide message recipients from each other?

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68. You are running low on Outlook storage space. How might you address this problem?

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69. Your boss sends you an email with a request to set up a meeting and copies all meeting attendees on the message. What is the fastest way to create the calendar appointment

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70. What is the default permission that other people in your organization have to your calendar?

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71. What can you set a reminder for in Outlook?

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72. Click the options tab in the backstage view to display the ____ dialog box.

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73. A meeting ____ is an e-mail invitation to the meeting.

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74. ____ is the default format for a new email message.

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75. The ____ is where you type an email message.

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76.

Due to small size of the screen, the content of Maria's Outlook email is difficult to read. She wants to see the email at the bottom of the screen to generate extra space. Which of the following options is the correct way to do this in Microsoft Outlook 2010?

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77.

Laila is using Microsoft Outlook for the first time. She wants to print the email pages from 2 to 4 but unlike Microsoft Word, she is not able to find an option to set the page range for printing. Which of the following options will allow her to set the page range?

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78.

Choose True or False.

In Outlook 2010, an appointment activity does not involve inviting other people or reserving resources.

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79. In Microsoft Outlook 2010, which of the following options are NOT available in the context menu, when you right-click on an email in Outlook's Conversation view?

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80. Microsoft Outlook 2010 is ______________. It can manage Calendar, Tasks and Contact Information with ease.

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81. Roger needs to share the screenshot of an error message of an application with his friend. In Outlook 2010, which of the following menus will allow him to insert the screenshot in his message?

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82.

Monika plans to go on holidays for a week. She wants to set the out of office reply for all the incoming emails in Outlook 2010. Which of the following options is the correct process to create an out of office reply?

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83. With respect to recalling an email in Microsoft Outlook 2010, which of the following statements are true?

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84.

Clinton receives more than 100 emails every day. Sometimes he misses the more important emails while reading each incoming email. He decides to not read all emails at once, instead categorize the emails first and then read the emails as per their priority. He wants to assign a color code to each priority so that he should be able to reach at the desired category easily. Which of the following options provides an option for color coding in Microsoft Outlook 2010?

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85.

Carefully read the following statements and select the correct option.

Statement 1: You can configure Outlook to include the original message when you reply.

Statement 2: You can configure Replies and Forwards options only for the current message.

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86. What is the maximum number of exchange accounts supported in a single profile of Microsoft Outlook 2010?

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87.

Choose True or False.

In Microsoft Outlook 2010, you need to specify the SMS Service Provider if you want to send your Outlook reminders, calendars, and messages to your mobile phone.

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88. With respect to creating an email signature in Microsoft Outlook 2010, which of the following statements is correct?

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89. After coming back from a 2-week holiday, Monika struggles to sort out the 450 unread emails. She wants to divide the emails into 4 categories according to the priority of the content: High - Today, Moderate - Tomorrow, Low - This Week and Promotional and others - Next Week. As per the mentioned days, she should get notifications for the emails. Which of the following options will fulfil this requirement?

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90. Maria wants to clean up the clutter in a conversation where each message includes the quoted text of earlier messages. Which of the following options should she choose to remove all the repetitive quoted parts of the message?

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91. In Microsoft Outlook 2010, which of the following is a "Replies and forwards" option in the "Mail" settings, which allows closing the message window automatically once the reply to a message has been sent?

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92. You can create your own signatures for your e-mail messages. Which of the following can be included in a personalized Outlook 2010 email signature?

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93.

Choose True or False.

In Outlook 2010, an email can be recalled until the email has not been read by the recipient.

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94. Alan wants to save his contact information in the standard vCard format, so that he can post it on a website or drag it to some email message as a signature. After selecting his contact from the contact list, which of the following options will be the correct sequence to save the contact info as a vCard in Outlook 2010?

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95. Which of the following formats can you use to export data from the Business Contact Manager for use in other applications?

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96. Which of the following delegate permission levels allows you to change and delete the items that the manager created?

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97. How can you remove duplicate emails present in a particular folder?

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98. Which of the following methods will you use to insert a hyperlink in a message in Microsoft Outlook 2010, if the format of the mail is set to Rich Text?

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99. Which of the following types of tabs is displayed in the tab row when an object, such as an image, is selected or highlighted in the application workspace, in Microsoft Outlook 2010?

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100. In Microsoft Outlook 2010, the Outlook Social Connector performs various functionalities for the logged in user. Identify those functionalities from among the following options.

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101. Which of the following is an incorrect way of adding a command to the Quick Access Toolbar?

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102. Suppose there are some files in a folder named 'demo', which were archived to a file named demo.pst. Now you want to restore this archive to a folder named 'demo1'. Which option in the File tab will you use for this purpose, in Microsoft Outlook 2010?

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103. Which advanced option of the Current View allows you to preview the first three lines of an unread e-mail message?

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104. Which of the following is/are the way(s) to add RSS feeds to Microsoft Outlook 2010?

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105.

When Microsoft Outlook is used, your email messages, calendar, tasks and other items are saved on a mail server, on your computer, or both. The Outlook items that are saved on your computer are kept in an Outlook Data File (.pst and .ost). Consider the below-given statements regarding Outlook Data Files.

Statement X: Outlook Data Files (.pst) are used for POP3 and IMAP accounts and local files.

Statement Y: Outlook Data Files (.ost) are used for a Microsoft Exchange account cached mode or and when required to work offline.

Which of the following options is correct?

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106. For which of the following Business Contact Manager record types is it mandatory to be linked to an Account or Business Contact record?

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107. Which of the following parts does the Microsoft Outlook 2010 To-Do Bar consist of?

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108. Which of the following are included in a digitally signed e-mail message?

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109. Suppose that you receive an e-mail from the address abc1@example.com. If the e-mail is signed by abc2@example.com, then which of the following scenarios is correct?

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110. Which of the following tag is not available in Microsoft Outlook 2010?

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111. What is the purpose of time stamping a digital signature in Microsoft Outlook 2010?

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112. Which of the following record types of Business Contact Manager for Microsoft Outlook 2010 allows you to plan and track communication activities to accomplish a business result, such as increasing market share, introducing a new product, or retaining customers?

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113. What type of data files can you import from other applications and programs for use in the Business Contact Manager for Microsoft Outlook 2010?

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114. How do you repair a Microsoft Outlook 2010 .pst file if it gets damaged?

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115.

You are going on a vacation, but you want Microsoft Outlook 2010 to handle your emails in your absence. Your requirements are as follows:

1. Every email should be forwarded to your subordinate.

2. An automated reply (with predefined message) should be sent to the sender, and the corresponding email should be deleted from inbox.

Which feature of Microsoft Outlook will be used in order to perform these handling operations?

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116. Refer to the image above and identify which Home tab group these commands belong to?

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117. Which of the following actions CANNOT be performed by the user on the Business Contact Manager database?

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118. In Microsoft Outlook 2010, there is a feature called Information Rights Management (IRM). What is the basic purpose of this feature?

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119. Which among the following command-line switches starts up Microsoft Outlook 2010 with the Reading Pane turned off?

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120. What are the benefits of digitally signing an e-mail in Microsoft Outlook 2010?

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121. When you add holidays to outlook using File, Calendar, Add holidays command, you are adding holidays stored in which file?

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122. Which standard form is used to record actions which relate to specific contacts and put the action in a Timeline view?

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123. When does an attachment appear in the body of the message?

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124. In Microsoft Outlook 2010, archiving of emails in a particular folder can be performed by:

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125. Which level of junk e-mail protection available in Microsoft Outlook 2010 will you apply, if you want all such e-mails to be treated as junk whose senders are neither on your Safe Senders List nor on your Safe Recipients List?

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126.

Which of the following steps should be followed to create a signature?

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127. What will happen if the Junk E-mail filter of Microsoft Outlook 2010 does NOT consider a message to be spam but considers it to be phishing?

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128. Which of the following is INCORRECT regarding setting of passwords in Microsoft Outlook 2010?

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129. You customized the navigation pane with a lot of folders and shortcuts but now you want to remove all of them. What command line switch would you use with outlook.exe to remove the folders you added?

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130. When does the green ball, marked as A in the image above, appear in Quick Access Toolbar in Microsoft Outlook 2010?

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131. It is possible to defer the delivery of a mail by a certain number of minutes even after clicking the send button.

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132. Which of the following parameters is used to group e-mail messages as Conversations in Microsoft Outlook 2010?

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133. Which of the following actions from the Delete group not only moves all the existing messages but also the future messages in the selected Conversations to the Deleted Items folder?

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134. "Customize the Ribbon" option allows you to create new tabs and new groups to speed up your task.

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135. Which of the following tabs contains the command used to create a "New Search Folder" in Microsoft Outlook 2010?

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136. "You need to remove all RSS feeds, internet calendar and sharepoint subscriptions from Outlook. Which command line switch would you use?"

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137.

Consider the statements given below regarding the Common Feed List in Microsoft Outlook 2010.

Statement X: When you delete an RSS Feed from the Common Feeds List, the RSS folder & contents aren't removed from Outlook.

Statement Y: Common Feed Lists are used to share the same RSS Feed subscriptions between Internet Explorer and Microsoft Outlook.

Which of the following is correct?

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138. .pst files, also known as Personal Folders files, created by Microsoft Outlook 2010 CANNOT be used with Microsoft Outlook 97-2002.

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139. In Outlook 2016, by default, which of the following tabs are contained in the second section of the left pane of the Options dialog box?

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140. While displaying module peeks in Microsoft Outlook 2016, what does the Calendar peek display?

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141. In Microsoft Outlook 2016, what is the maximum number of actions that can be performed by a Quick Step?

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142. While managing task assignments in Microsoft Outlook 2016, which of the following options is used for declining a task request?

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143. In Microsoft Outlook 2016, which of the following options is used for indicating recurring items on the calendar?

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144.

Choose True or False.

In Microsoft Outlook 2016, the Folder Pane of the People module includes a link to the Global Address List.

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145. In Microsoft Outlook 2016, which of the following sections of the General page of the Outlook Options dialog box contains the option for enabling/disabling the Mini toolbar?

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146. In Microsoft Outlook 2016, which of the following procedures can be used to change the width of the To-Do Bar?

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147. While managing scheduling in Microsoft Outlook 2016, which of the following keyboard shortcuts is used for opening a new appointment window in the Calendar module?

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148.

Fill in the blank:

While configuring calendar item options, Outlook 2016 displays a reminder ______ before an event.

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149. In Microsoft Outlook 2016, how many starter categories are available to be used for categorizing items?

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150. In relation to Calendar module in Microsoft Outlook 2016, which of the following views shows only future events, appointments, and meetings?

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151. In Outlook 2016, which of the following are the correct sets of steps to display the Categorize menu?

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152. Which of the following sets of steps can be used for hiding the Folder Pane?

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153. In Microsoft Outlook 2016, which of the following procedures are used for opening a new contact record window?

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154. In Microsoft Outlook 2016, Outlook Today comes with how many in-built styles?

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155. While managing the display of calendars in Microsoft Outlook 2016, the Search box indicates the active calendar when calendars are overlaid. What is the text color of the active calendar items?

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156. While managing tasks in Outlook 2016, tasks appearing in the Task List and To-Do List are sorted, by default, by which of the following options?

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157.

In Microsoft Outlook 2016, which of the following statement are correct about managing the display of multiple calendars?

i) A user can display a single calendar or multiple calendars at a time.

ii) When we scroll through multiple calendars, they display different dates and times.

iii) While displaying multiple calendars, a user can copy items from one calendar to another.

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158.

In Microsoft Outlook 2016, which of the following information is provided by the conversation header?

i) Number of unread messages.

ii) Number of sender email addresses.

iii) Attachments included in one or more messages.

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159. Which of the following is the default work week in Microsoft Outlook 2016?

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160. Microsoft Outlook 2016 can be used for:

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161. In relation to calendar sharing in Microsoft Outlook 2016, which of the following roles can create items but not subfolders?

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162. With regard to tracking tasks in Microsoft Outlook 2016, which of the following options represents a low priority level?

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163. While adding contacts in Microsoft Outlook 2016, information on the General page is organized into sections by the contact record window. In the phone numbers section, what is the maximum number of phone numbers that can be entered for a contact?

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164. While using Microsoft Outlook 2016, a user wants to display a different view of the task module. In order to do so, he needs to access theChange Viewoption. Which of the following is/are the correct way(s) to access theChange Viewoption?

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165. While updating the status of a task in Microsoft Outlook 2016, the status of which of the following options can be tracked?

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166.

In Outlook 2016, while sharing calendars with co-workers, the detail option, Limited Details, shows time blocks labeled with which of the following options?

i) Meeting

ii) Location

iii) Subject

iv) Availability

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167. In Microsoft Outlook 2016, which of following keyboard shortcuts is used for displaying the Close page of the Backstage view?

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168. In Microsoft Outlook 2016, which of the following statement is incorrect about managing the assignment of tasks?

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169. While adding contacts in Microsoft Outlook 2016, information on the General page is organized into sections by the contact record window. Up to how many email addresses can be entered into the Internet section?

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170.

Read the following information and identify the correct answer from the given options.

"Based on the monitoring activity performed by Microsoft Outlook 2016, Outlook delivers the messages that it thinks the user will ignore to this folder." Which folder is being referred to?

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171. In Microsoft Outlook 2016, which of the following is an optional pane that can be displayed either vertically or horizontally and can also host the People pane?

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172. Which of the following keyboard shortcuts can be used to ignore a conversation in Microsoft Outlook 2016?

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173. In Microsoft Outlook 2016, which of the following is the correct procedure for displaying the E-Mail Signature tab?

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174.

Choose True or False.

In Outlook 2016, the Conversation view is available only when messages are arranged by date.