Microsoft outlook Quiz # 9

How do you view the size of an email in your inbox?

Hover the mouse over the email in the inbox.

Right click on the email in the inbox and select "message package."

Click on "inbox settings" then "available space" to view the message package of emails in the inbox.

Double click on the email in the inbox and click on "message package."

Outlook does not support this function.

Which option on Outlook lets your assistant schedule meetings and appointments on your behalf?

Use the Delegate Access feature.

Use To-Do

Create a rule to forward all your meetings and appointments to your assistant.

Share your calendar with the assistant by changing the folder properties.

What is the keyboard hotkey to switch to create a new meeting request?

CTRL+SHIFT

CTRL+SHIFT+P

CTRL+SHIFT+K

CTRL+SHIFT+Q

CTRL+ENTER

What is the keyboard hotkey to view the macro screen?

ALT+F7

ALT+F6

SHIFT+ENTER

File -> Macro

ALT+F8

Once in Journal view, how do you quickly create a new contact?

Ctrl + Shift + T

Ctrl + Shift + N

Ctrl + Shift + C

Ctrl + Shift + A

What is an Internet Message Access Protocol (IMAP) email account?

IMAP is a newer and modern alternative to the POP3 protocol. Unlike POP3, the IMAP allows the users to download their messages in both online and offline modes

IMAP is an older protcol than POP3. IMAP allows the users to work with their messages in both online and offline modes

IMAP is a newer and modern alternative to the POP3 protocol. IMAP allows the users to work with their messages in both online and offline modes

IMAP is a newer and modern alternative to the POP3 protocol. Unlike POP3, the IMAP allows the Servers to work with their messages in both online and offline modes

Which of the following features of Outlook helps you to keep track of which documents you've opened using any of the MS Office suite of products and when?

Journal

Tracker

Help

Office Assistant

To display Next Seven Days Tasks

Open View, choose option Current View and choose option Next Seven Days

Open Tasks and choose option Next Seven Days

Open Tasks open Current View and choose option Next Seven Days

Open Actions, choose Change View and choose option Next Seven Days

The function of the _____ is to track open documents and tell when they have been accessed.

Journal

None of the Above

Office Assistant

Save Feature

Tracker

What is the method you use in Outlook, to show your personal appointments in green?

Add reminder

Attach follow-up flags

Use a category

Apply labels

Which default quick button appears only in the Advanced toolbar?

Find

Reading pane

Home

Address Book

What keyboard short will bring you to the notes view?

Ctrl + 4

Ctrl + 6

Ctrl + 3

Ctrl + 5

True or False: After sending e-mail, if you have an e-mail with the same subject in the Outbox, the e-mail was successfully sent.

False

True

True or Fasle: If you frequently want to send email to a specific group of people, it is helpful to group these Contact together by creating a Contact Folder.

False

True

True or False: Email messages in your Microsoft Outlook 2010 Inbox and other mail folders can be organized by contacts, date and arranged by Conversation.

True

False

Which keyboard shortcut will display the folders list?

Ctrl + 6

Ctrl + 4

Ctrl + 3

Ctrl + 2

What is the keyboard shortcut to switch to Calendar?

CTRL+2

CTRL+C

CTRL+1

CTRL+3

True or False: You need an e-mail address to use Outlook.

False

True

Which of the following is a display option within the calendar view?

Biweekly

Today

Work week

Year

Which choice below is NOT an option when delivering a message?

Open Receipt

Delivery Receipt

Sensitivity

Read Receipt

Voting Buttons

Which dropdown menu must you access to add a toolbar?

View

Tools

Edit

File

Pick the FALSE statement about scheduling resources for a meeting.

Resources have their own mailboxes that are maintained by administrators

Resources consist of conference rooms, projectors, and any other meeting support materials and equipment

A conference room which is specified as a resource will automatically accept a meeting request if the room is available and the person requesting is authorized to do so

Resources always require you to specify attendees

Outlook can be used for, or as a:

Web browser

Social networking

RSS feed reader

Blogging platform

Outlook has social netowork plug in and RSS capabilities. The Web browsing is not it's only function.

True or False: Contacts and the Address Book refer to the same function.

True

False

An event is:

24 hours or longer and does not take up time on the calendar

none of these

less than 24 hours long and requires others to be invited

less than 24 hours long and does take up time on the calendar

What is the keyboard hotkey to switch to previous message (with message open)?

CTRL+B

SHIFT+DELETE

CTRL+COMMA

CTRL+<-

CTRL+BACKSPACE

True or False: You cannot set the time in Calendar.

True

False

With regard to managing the display of calendars in Outlook 2016, which of the following modes is used by default while displaying multiple calendars?

Side-by-side

Overlay

Neither a nor b.

In Microsoft Outlook 2016, which of the following sections of the Mail page is used for saving the message replies from a location other than the Inbox?

Replies and forwards

Save messages

Message arrival

Outlook panes

While using Outlook 2016, which of the following options must be provided for scheduling an event?

Location

Date

Subject

Start time

All of the above.