Microsoft outlook Quiz # 6

Where will the shortcut "Ctrl + 1" take you?

Contacts

Notes

Tasks

Calendar

Mail

What keyboard shortcut will bring you to the contacts view?

Ctrl + 4

Ctrl + 6

Ctrl + 5

Ctrl + 3

What is the keyboard shortcut to create a new contact?

Ctrl + C

Ctrl + N (only while in the Contact pane)

Ctrl + N (anywhere in Outlook)

Ctrl + Shift + N

What does the status bar indicate in all Outlook views?

The number of items in the selected folder or window

The number of pending appointments

The remaining storage volume of your inbox

The number of events occurring that day

You can group items by clicking the view settings command under which tab?

File

Send/Receive

Home

View

Folder

If a contact's presence status is available, a square presence icon appears where?

To the right of the message.

To the left of the message.

Underneath the message.

To the right of each message participant's name.

To the left of each message participant's name.

You have attached Brenda Smith's contact to a note. How can you view the note when you open Brenda's contact?

Open the contact, select the Activities Tab, and click on the Contact Notes Icon

Open the contact, select the Developer Tab, and click on the Contact Notes Icon

Open the contact, select the Insert Tab, and click on the Contact Notes Icon

Open the contact, select the Contact Tab, and click on the Contact Notes Icon

Open the contact, select the General Tab, and click on the Contact Notes Icon

How do you get to your "To Do List?"

Look Under your Tasks tab, then Task Timeline

Go to "Tasks" then look under "Current View"

Look under your Mail tab, then click on File, new

Look under your Calendar tab

Can I export email account to a file?

Yes, you can export it to a PST file

Yes, you can export it to a CSV file

Yes, you can export it to a PSD file

Yes, you can export it to a DST file

When a folder has been archived, what default filename extension is assigned to the archived file?

SPT

PTS

STP

ARC

PST

Outlook will mark the item as read after it has been displayed in the reading Pane for how many seconds?

none

25

60

5

Outlook offers a variety of ways to print contact records. What styles listed is available?

Card, small booklet, large booklet, phone list

Small booklet, medium booklet, phone list

Card, small booklet, memo and phone directory

What is Outlook safe mode?

It’s a mode to start Outlook when the windows is running in safe mode

It’s a mode to start Outlook without many of the customization files and add-ons

It’s a mode to start Outlook in Spam filtering mode

There is nothing called Outlook safe mode in Office Outlook 2007

Is Email Autoarchive on or off by default?

There is nothing called Email Autoarchive in Office Outlook 2007

It's off by default

Its status is set by the Email Server

It's on by default

The Journal feature is:

A tool to record expenses and keep a ledger

A way to stream news and selected RSS feeds to your computer

A way to keep a private diary that is saved to your hard drive

A tool to record and track your time spent on different tasks

Does the Ribbon look the same for a new email message and a received email message?

Yes, if it's sent by someone on my contacts list

Yes

No

Yes, if it's sent by me

Using a proportional font will result in poor visual balance because the width of each character is different?

False

True

Which is the default Mail editor for Outlook 2010?

MSOutlook 2010 Writer

Notepad

MSWord 2010

WordPad

True or False. To create a new folder in Outlook, click Home, then "New Folder."

True

False

Pick the FALSE statement about formatting an appointment.

Automatic formatting is applied by right clicking the appointment, and selecting Automatic formatting on the shortcut menu

Automatic formatting can be set according to user specified rules

Appointments cannot be formatted according to user specified rules

When you are starting Outlook on an existing users PC in an Exchange environment, and outlook does not load, what is the first step to troubleshoot?

Delete the mailbox on the Mail Server and recreate

Hold down the Control Panel on the keyboard when launchng Outlook

The profile is corrupted, go to Control Panel / Email and setup a new profile

How do you activate color and size for important emails?

In Microsoft Outllook 2010 go to Organize feature to enable format conditional formating for email messages.

In Microsoft Outlook 2013, go to Change View Dialog box

In Microsoft Outlook 2010 go to View Settings Dialog box.

In Microsoft Outlook 2010, conditional text formatting is accessed in the Advanced View Settings dialog box.

What version of office/outlook is required to enable viewing of Exchange server based Archives

Pro

Plus

What is Email Autoarchive?

AutoArchive automatically moves items to the Email Server or deletes them, based on the amount of time that they have been in the folder

There is nothing called Email Autoarchive in Office Outlook 2007

AutoArchive automatically exports items to a PST file periodically, based on the amount of time that they have been in the folder

AutoArchive automatically moves items to another folder periodically or deletes them, based on the amount of time that they have been in the folder

Which of these choices is not located in the Help menu?

Check For Updates

Customize

Privacy Options

Office Diagnostics

Contact Us

If you want to manually run one or more rules for your incoming and outgoing mails you can:

Click the File tab.

Click Run Rules Now.

Click Manage Rules & Alerts.

All of the answers are correct.

What is the command line switch which starts Microsoft Outlook 2010, forces a detection of new meeting requests in the Inbox, and then adds them to the calendar?

/safe:1

/altvba

/safe:3

/t oftfilename

/sniff

To add a signature you would...

select the File Tab and Click Signatures

click the Send and Receive Tab and Select Add Signature

open a New Message and in the Include Group on the Message tab you would click Signature, then Signatures

click the View Tab and select Add Signature

Which of the following is an example of a meeting resource?

Joe from the media centre

The person who scheduled the meeting

PowerPoint slides

Conference Room

Which kind of link needs to be created in the contact to get quickly from a contact to a calendar event?

A shortcut

A hyperlink

A reminder

An attachment