Microsoft outlook Quiz # 4

Which option provides you with the function of using it as a notepad to write down small pieces of information?

Notes

None of the answers are correct.

Tasks

Scratch Pad

Storage

You are reading an e-mail without opening it. How are you able to do this?

The message is selected and you are reading it through your internet browser.

The message is selected and you are reading it in the preview pane.

This is an impossible scenario.

You have set your inbox to automatically show the contents of all messages.

You share your calendar with your colleague. You do not want him to view your personal appointments. What do you do?

Delete the appointment before sharing the calendar

Mark the appointment as Private

Right Click the Appointment and choose Hide

Donít put private appointments in your Calendar!

True or False: The Quick Access Toolbar cannot be moved.

False

True

The Rules Wizard includes templates for the most commonly used rules, these include...

Start from a Blank Rule

(none of these)

Stay up to Date

(all of these)

Stay Organized

What view must you be in to schedule a meeting via Outlook?

Mail

Tasks

Contacts

Calendar

You want to create a task that repeats every third Monday of the month. What do you click on the Ribbon?

Re-Occur

Recurrence

Repeating

Replicate

What is the easiest way to send an email with full details of a contact in your contacts list to one of your colleagues through Outlook?

Go to the Contacts folder and capture the contact information as an image.

Select the contact and forward it as an attachment via email.

Copy and paste the information into an email and send it.

Take a screen-shot and send as an email

You have six new messages in your inbox. Two of the messages have attachments. How do you know this without opening the messages?

Paper clip symbols appear next to the messages

The filename appears in the subject line

Staple symbols appear next to the messages

The word "attachment" is part of the subject line

What does the reading pane display?

The contents of the clipboard

The contents of the selected folder

The contents of a web page

The contents of the selected item

How do you view the body of an email in a separate window?

Click on the envelope icon in the "inbox" pane.

This function is not supported by Outlook.

Click "reply" and the message will show up as part of the newly created conversation thread.

From the contacts menu, double click on the sender's email address.

Double click on the email in the "inbox" pane.

The work week in the calendar is:

Unchangable from Monday through Friday

Monday through Friday

Customizable to your work days

How can Outlook help, if you wanted it to remind you of any particular task supposing on every Monday at 11:00 AM?

MS Office Assistant

Alarm

Recurring Reminders

Alert Assistant

To design a Form...

open Tools, choose Forms and choose Design a Form

open Go and choose Design a Form

open Actions, choose Forms and choose Design a Form

When setting up a password to protect your data file in Outlook, if there is no password set yet, in the old password field you should enter:

1234

ABCD

outlook

Leave the field blank.

The default settings for Outlook Today:

Display news headlines and current weather

Display a summary of your messages and pending events

Display a summary of your calendar, tasks, and messages

Display a summary of your appointments for the day

Where do you go to add a contact to your address book in Microsoft Outlook 2010?

File Tab, Click Add Account

Home Tab, Click Address Book

View Tab, Click People Pane

Home Tab, Click Create New in the Quick Steps Section

To set mail security which section under Outlook Options do you select?

Quick Access Toolbar

Mobile

Trust Center

You cannot change mail security in Outlook 2010

Add-Ins

To change Macros in Microsoft Outlook

Open View and choose To-Do Bar

Open Go and choose Go to Macros

Open File and choose New then choose New Macro

Open Tools and Macros

How do I enable Automatic Spell Checking?

Tools: > Find > Spelling Tab > check "Always check spelling before sending"

Tools: > Options > Spelling Tab > check "Always check spelling before sending"

Tools: > Options > Spelling Tab > check "Never check spelling before sending"

Tools: > Customize > Spelling Tab > check "Always check spelling before sending"

How do you change macro settings and security?

In the menu bar, select Tools, then Macros

In the menu bar, select Go, then Macros

In the menu bar, select Edit, then Macros

In the menu bar, select Actions, then Macros

You are attempting to assign a category to 9 of your most important contacts. How can you select all 9 contacts and assign a Category to the clients in one operation?

Hold down Alt while selecting each contact

Hold down Shift while selecting each contact

Hold down Spacebar while selecting each contact

Hold down Ctrl while selecting each contact

Which of the following available views does NOT have its own view bar?

Mail

Tasks

Notes

Calendar

How can you get your calendar to look, if you want to note an activity which will go on all day and you also want to keep your hourly schedule open?

Edit Outlook's built-in holiday list.

Journal

Put in an appointment that lasts from 9 to 5.

Create a new all day event.

To change the location of reading pane in Outlook 2010.

Open Go, choose Reading Pane and choose preferred option

Open Actions, choose Reading Pane and choose preferred option

Open View, choose Reading Pane and choose preferred option

Open Tools, choose Reading Pane and choose preferred option

When a message produces two or more responses, the Conversation can split into multiple related but separate Conversations. How do you find the latest message from the split?

Click on a Conversation to view the latest message

Click on View to review the latest message

This is only available for 2007 outlook

It is impossible to find the latest message in 2010 outlook

Click on Tools to view latest message

You would like to set up an automatic reply while you are out of the office on holiday. You find that this option is not available to you. Why?

Your Internet Service Provider does not support this option

You need to repair your MSOutlook 2010 Application

You are not connected to a Domain with MS Exchange Server

This option is not available in Outlook 2010 anymore

Which of the following options provides you with the functionality of a scratch pad in Outlook, to jot down small bits of information instantly?

Task Request

Notes

Scratch Pad

Tasks

Where do you change or set automatic spell check actions?

Under Options in the Actions menu

Under Options in Edit menu

Under Options in the File menu

Under Options in the Tools menu

Can I import a POP Email account into Office Outlook?

Yes, if you have the Import add-on installed

No

No, not for the POP Email Account

Yes