Microsoft outlook Quiz # 19

Outlook autocompletes email addresses you have used previously, including addresses that you mistyped. How can you remove an incorrect autocomplete suggestion?

Search the autocomplete library, select the incorrect suggestion, and then click Delete

Close Outlook, reboot your computer, and restart Outlook

Wait until the suggestion appears again, then highlight it and press the Delete key

Delete the corresponding contact

What is the key difference between an appointment and a meeting?

A meeting includes other people

An appointment is automatically marked as busy while a meeting is marked as tentative

An appointment can be all day, while a meeting has specific start and end time

A meeting has specific start and end times

When adding an email account to Outlook, why might you need to enter the server settings manually?

You did not write down your password

Outlook cannot detect the proper settings for your server automatically

You do not have an email server

The server is not on the list of Microsoft approved servers

You are viewing a date three months in the future, in Month view. You switch to check an email in the same window. When you switch back to the calendar, what will Outlook display?

The current month

The Month view for a date three months in the future

The current date in Day view

The current date in Week view

When you @mention a colleague in an email message, what does not happen?

Your colleague's name is highlighted in the message

The colleague is automatically added to the To line

@ appears next to the message in your colleague's Inbox

@ appears next to the email in your Sent items folder (Sent folder in Outlook for Mac)

What is an appropriate use for voting buttons?

Asking your supervisor to prioritize a list of tasks

Sending customers a three-question survey about a recent service experience

Asking your colleagues to choose their favorite lunch spot from a list

All of these answers

What permission allows your delegates to read, create, change, and delete items that they create, but not items that you created?

Reader

Author

Reviewer

Editor

Why might you create an additional contacts folder?

To store contacts to share with colleagues

To avoid exceeding 500 contacts per folder limit

To make it faster to search for your contacts

All of these answers

When accepting a meeting invitation, what happens if you click "Do not send a response"?

Outlook will send an email to the meeting organizer on your behalf

The meeting organizer will not receive an email with your response, and your response will be recorded

The meeting organizer will not receive an email with your response, and your response will not be recorded

None of these answers

What happens to your calendar when you adjust the time scale?

You set time constraints for looking events

You automatically switch to list view

You change the time zone that your calendar uses

You change the number of hours visible on the grid

Which is not a good reason to create a new calendar?

To keep track of personal events in a work setting

To use a shared calendar with colleagues

To isolate meetings and important dates for a project team

To have a different view of your calendar

Under what conditions can you successfully recall a message?

Only when the recipient is also using Outlook

Only if the email is plain text without attachments

If the email si still in your outbox

If the email was sent within the past 24 hours

What rule can you create in View Settings to color code messages from a particular senderm such as your manager?

Format Columns

Conditional Formatting

Group By

By Sender

Each _ can be assigned two default signatures for _ .

None of these answers

Email account; new messages and replies or forwards

User; new messages and replies

User; new messages and replies or forwards

While using Focused Inbox, you notice that Outlook sometimes puts important messages from a specific customer on the other tab. How do you fix this for future messages?

Right-click a message that was incorrectly organized and click Move to Focused.

Right-click a message that was incorrectly organized and click Always Move to Focused.

Close the Outlook application and relaunch.

Locate that customer in the People Hub and select the Focused check box.

For efficiency, how should you save a search that you run frequently?

As a search folder (Smart Folder on Mac)

None of these answers

As a column

As a criteria set

When you compose an email and click the To or Cc button, where does Outlook search first?

None of these answers

Your People list

Your Outlook Favorites

The global address book

What do you call an appointment or meeting that happens on a regular basis?

Repeating

Redundant

Related

Recurring

Which key, when held down, allows you to select multiple nonadjacent emails?

Alt (Windows) or Option (Mac)

Shift+Tab

Ctrl (Windows) or Command (Mac)

Shift

You are inviting five members of your executive staff to an offsite retreat. You need to ensure that they do not share the invitation with others. What should you do before sending the email?

Include the text "No Forward" in the Bcc field.

Turn off the Allow Forwarding option.

Prefix the email subject with "FWD OFF".

Turn on the No Forwarding option.

A meeting reminder showed up and you accidently closed it. What is the best way to bring back the reminder when in Calendar view?

Right-click the meeting in the Calendar and select Reminders Window.

Close and reopen Outlook

On Windows, on the Home tab, click Schedule View. On Mac, click View > Switch to Other.

On Windows, on the View tab, click Reminders Window. On Mac, click Windows > Reminders.

You received an email from someone and want to find other emails from this person. Witch method is not a way to see those emails across all folders?

Highlight the email in the viewing pane and sort by From,

Enter the person's email address into the search box.

On the Folder tab, click New Search Folder and select Mail from specific people.

Right-click the email and select Find Related > Messages from sender.

What does the ignore button allow you to do?

Flag yourself as unavailable to specific coworkers.

Route all future emails from a user directly to the Deleted Items folder.

Skip all misspellings of a specific word.

Turn off all reminders and notifications.

What happens when you drag an email to the Calendar icon?

The Archive window opens.

Outlook schedule a reminder.

Outlook schedule a appointment.

The Work Week calendar view opens.

In this image, what do you use to move between Mail, Calendar, People and Tasks?

Quick Steps

Navigation Pane

Navigation Bar

To-DO Bar

It is currently the week of April 23. You are viewing the week of May 21 in your Outlook calendar. You switch to email then back to the calendar. Which dates do the calendar display now?

The week of May 21

The month of April

The month of May

The week of April 23

Besides opening an email in a new window, where can you view all the content of a message?

In the sidebar

In the Information Viewer

In Message Preview

In the Reading Pane

You want to print full-page slides to fill 8.5-by-11-inch paper, but they appear too small in the preview. What is the best way to rectify this?

Repeatedly bumo up the scale setting print option until it fills the page in the preview.

Change the slide size to standard.

Change the scale setting option to 100%.

Select the Scale to Fit Paper print option.

You accidentally delete an email from your inbox. How can you retrieve the deleted email?

You cannot retrieve a deleted email.

Open the Deleted Items folder.

Open your computer's Recycle Bin (Windows) or Trash (Mac).

Click the Undo button.

You are viewing your calendar in Work Week view and see a thin horizontal line running across all days at the 2:30 p.m. position. What does this tell you?

Your next appointment is at 2:30 p.m.

You have a recurring appointment at 2:30 p.m.on each day of the week.

Your calendar is free from 2:30 p.m. on.

The current time is 2:30 p.m.